Integration

• Embed calendars, listings and forms in your web pages for a seamless presentation, adjusting colors and fonts to match your site's look
• Or, simply add links to your web menu and let OnMyCalendar display the items as web pages
• If you use OnMyCalendar's Personal Web Site, your calendars, listings and forms will display as web pages on your site automatically
• There is no hardware or software to buy or maintain

Updates as easy as 1, 2, 3

No more web programming. After you set up an account, updating your site is very simple.

• Log in to OnMyCalendar
• Add or update items using simple data entry forms
• Changes are displayed immediately on your web page
• No more HTML programming or uploading changes using FTP

Reporting

Most web site statistics are nearly useless because they don't know an image file from a home page. OnMyCalendar, on the other hand, provides useful reports that help you understand your audience. With our reports, for example, you can easily recognize which events on your calendar are receiving the most interest from web visitors.

Unlimited web visitors

Some web services charge fees based on the number of web visitors that view your pages. Not OnMyCalendar. Our fees are based on the web services you use.

Create multiple calendars

Create different calendars to meet your needs. Common examples include:

• Consolidated month-at-a-glance calendars that shows the big picture
• Upcoming Events calendars to highlight near-term events
• Recent Activities calendars that lists prior events
• Daily View and/or Weekly View calendars
• Calendars displaying events from one or more specific categories
• Special event calendars locked to a specific date range
• Combine any of these ideas to fit your needs

Calendar formats (View examples)

Data options

• Select folders (categories) to include on calendar
• Select events by event location (or resource used)
• Select from over 60 smart date ranges (e.g., 30 days starting on 1st of the month, 7 days starting this past Sunday)
• Choose the event data fields to display (over 25 to choose from)
• Limit the number of characters displayed
• Display column headings on columnar calendars
• Allow web visitors to filter events by location (resource)
• Allow web visitors to filter events by folder/category

Other features

• Define calendars as presentation-only or editable (by admin users)
• Sort list calendars in ascending, descending or 'birthday' order
• Include section headings for each day, week or month
• Download calendars into native Microsoft Word format
• Download calendars for inclusion in e-mail newsletters
• Include links to OnMyCalendar's WhatsUp Personal Events List

Features

• Enter as little or as much description (several pages) as you need
• A 'display map' link is automatically created for location addresses
• Event dates are spelled out for better clarity
• Monthly statistics reports list how often each event is viewed
• Events are displayed with fonts and colors that match your site's look

Display method

Event details can be displayed in one of several ways:

• In a 'window' in the current page (no pop-up blocker hassles)
• On a new page
• In a true browser pop-up window

Functions available to visitor

Web visitors can:

• Print the event details in a printer-friendly format
• One-click to RSVP or buy a ticket (if applicable)
• E-mail the event details to others
• Add an appointment reminder in Outlook for the event
• Grab a direct-to-event-details web link for bookmarking or e-mail
• Notify the calendar owner of a mistake with the event's details
• Add the calendar to their WhatsUp Personal Events List

Data

The event entry form has fields for descriptions, contacts, venues, RSVP and much more. You can:

• Enter as little as a date and title, or as much description as you wish
• Add text, pictures, videos, web links and uploaded documents in your description without doing any HTML coding
• Format your text just as you would in a word-processing program
• Assign zero, one or two locations (resources) to each event
• Pre-define time periods for events on resource schedules

Handle all kinds of events

• Simple events, all-day events and multi-day events
• Events with no start time, just a start time, or start and end time
• Recurring events with differing or staggered start times
• Recurring events with one-off dates (e.g., every Thu except Jan 20th)
• Multi-day events with non-contiguous dates (e.g., Mon, Tue and Fri)

Ease-of-use

Our powerful text editor allows you to format your text just as you do in word processing programs. Other ease-of-use features include:

• Enter recurring events in a single data entry step
• Pre-fill the event entry form with info from a prior event
• Upload attachments and images during event entry
• Enter location information once and use it repeatedly in events
• Enter or update events directly on your calendars (if enabled)

Create multiple news listings

Create different listings to meet your needs. Some examples include:

• Breaking News listings to highlight current news and accomplishments
• News Archive listings to provide a history of prior news
• Special event news listings that focus on a specific group or event
• Combine any of these ideas to fit your needs

Features

Let News Listings simplify your web maintenance work. As news items age beyond the cut-off date you specify, they are automatically removed from listings. Other features include:

• Enter as little or as much detail (several pages) as you need
• Add text, pictures, videos, web links and uploaded documents in your description without doing any HTML coding
• Web visitors click on items to read full detail
• Display news items in newest-first or oldest-first order
• Choose the news item data fields to display (over 25 to choose from)
• Optionally display a portion of the news detail in the news listing itself
• Select from over 60 smart date ranges (e.g., all news for last 3 weeks)
• Select folders (categories) to include in news listing
• Define listings as presentation-only or editable (by admin users)
• Download listings into native Microsoft Word format
• Download listings for inclusion in e-mail newsletters
• Monthly statistics reports list how often each news item is viewed
• Items are displayed with fonts and colors that match your site's look

Schedule formats

• Choose the format that works best for you — monthly, weekly, daily, or custom
• Display one resource per schedule or group them on the same schedule
• Create web-based and printable reports such as Daily Use lists
• Mix and match these options to fit your needs

Reservation entry

During reservation entry, the system makes sure the requested resources are available during the times requested. If not, the reservation is not allowed and a message is displayed.

• Enter reservations directly on the calendar
• Add details, notes and instructions to reservations as needed
• Enter simple or complex recurring entries in one step
• Reserve one or two resources in the same reservation
• Define time periods (e.g., 2nd period, morning) for users to select from in lieu of entering begin/end times

Workflow

• View and update schedules using any Internet-connected web browser
• Set up additional userids, each with specific abilities
• Set up userids that can enter, but not change, reservations
• Set up userids that can add and change only their reservations
• Optionally allow requestors to enter reservations directly

Create forms

• Build forms using our easy-to-use form builder
• Select from 15 data field types (e.g., text box, e-mail address)
• Flag fields where data entry is required
• Re-use and share form designs

Deploy forms

• Embed forms in your web page for a seamless presentation to web visitors
• Or add links on your web page to OnMyCalendar-provided web pages
• Or e-mail OnMyCalendar-provided web addresses to your recipients

Collect and validate responses

• Users simply fill out the form and click the Submit button
• Each data field is validated based on its data type
• Data is transmitted to OnMyCalendar using SSL encryption
• Optionally have OnMyCalendar send the submitter an acknowledgement
• OnMyCalendar will send you an e-mail notification
• Set a cut-off date after which form submissions are not allowed

Reporting

• All responses are immediately saved and available for viewing
• View all form responses on-line
• Download responses to Microsoft Excel or other CSV-compatible program

Put everything under one roof

Use PWS to create a web site of your web pages, calendars, schedules, news, announcements, web forms, notes, FAQs, instructions. Everything is seamlessly integrated.

• Use one or more Calendars to display your organization's calendars, upcoming events, activity schedules, resource reservations, and more
• Publish news, announcements and accomplishments with News Listings
• Collect information from visitors using Web Forms
• Upload documents you want to make available to web visitors
• Display photo galleries and videos you've uploaded to other web sites

Features

PWS is a content management system that is tightly integrated with the OnMyCalendar tools. Use the same login to add/edit web pages AND items in your calendars and news listings.

• Set up an effective, useful, and attractive web site in just a few minutes
• Pick your own web site name (e.g., YourName.OnMyCalendar.com)
• Choose from a number of customizable designs
• Add your logo to your site and adjust colors to fit your style
• Choose between public/open and password-protected access
• Add and edit your pages right there in your web browser
• Use our powerful web editor to enter text, links, images, videos, upload documents, and much more
• Review activity reports to analyze your web visitors' interests
• No need to learn HTML or other technical skills, and no 'web hosting' required

Folders

Folders allow you to organize your information for easy access and management. Folders also allow you to create specialized calendars for a given topic (e.g., Football schedule), calendars for a subset of folders (e.g., all sports), as well as consolidated calendars pulling events from all folders.

• Use folders to create 'categories' (e.g., Football, Baseball, Tests)
• Or set up folders that match your organization (e.g., one per team)
• Set up calendars to include events from any combination of folders
• Give users access only to the specific folders they need to use
• Create calendars that allow web visitors to filter events by category

Userids / Administration

To add or update items in your account, you must have a userid. OnMyCalendar provides a very flexible userid management system. You can create multiple userids and assign them full or restricted access to your account.

• Specify which folders a userid can access
• Specify what functions a userid can use
• Allow users to add events but not change or delete existing events
• Or allow users to change or delete only those events they've added
• Allow users to enter events that are not published until they are approved by an editor

Writer-Editor Workflow

For the greatest productivity, it is useful to allow writers to enter events or news items directly into the system. But it is often necessary for a webmaster or editor to review the additions before they are published. OnMyCalendar provides writer-editor workflow features.

• Enable userids to enter, but not publish, events and news items
• Editors can review new entries and mark them for display in calendars and listings

Locations / Venues

Save time entering location information.

• Enter location information once and re-use it with all related events
• Enter address information, driving directions, location contact information, special instructions and more
• OnMyCalendar automatically creates a 'display map' button for web visitors

Uploading Documents

Need to upload documents for your events, news items or to add to your web pages? With OnMyCalendar's word processing editor, it's very easy to upload documents and insert links in your text.

• Upload documents while you are editing your web page, event or news item
• Upload spreadsheets, PowerPoints, HTML files, images, and more

Import / Export

OnMyCalendar provides a variety of ways to import and export your data. Import data using spreadsheet/CSV or iCal data formats. Export data to RTF, text, HTML e-mail, or CSV formats.

Export calendars to native word processing formats so that you can edit your calendars and include them in your documents, print them in a paper-friendly manner, or add them as an attachment to e-mail newsletters.

Want to include your calendars in your e-mail newsletters? OnMyCalendar can generate e-mail specific calendars that can be directly pasted into your newsletter function.